Harba Solutions – Privacy Policy

What is the Purpose of this Document?

Harba Solutions Inc are committed to safeguarding the privacy of our users. This Privacy Policy describes our practices on the collection, use and disclosure of your information in connection with our online and offline data processing activities – including the operation of this website. 

We at Harba Solutions Inc are committed to good privacy practices regarding your personally identifiable information. Your loyalty as a job seeker, customer or visitor is important, and we hope that our concerns regarding your privacy, as described in this policy (the "Privacy Policy" or "Policy"), demonstrate our commitment to making your experience with us an enjoyable and satisfying one.

The address of Harba Solutions Inc is 12 Municipal Dr Suite 325, Fishers, IN 46038. 

We have appointed Adam Stokes as our data protection officer (DPO) whose duty is to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact our DPO at privacy@harbasolutions.com. 

This Privacy Policy only applies to information collected by the website that links to this Privacy Policy (the "Site") and information collected by us, either directly from you or via third-party sites, applications and sources.  The Privacy Policy governs your interaction with the Site and your registration for and use of our services (collectively, the "Services"). 

This Privacy Policy also does not apply to information we collected about our employees and contractors, or as emergency contacts, beneficiaries, or dependents of our employees or contractors. Except as set forth within this Privacy Policy and our Terms of Use Agreement and other published guidelines, we do not release personal information about our users and visitors without their permission. Accordingly, we encourage you to review the entire Privacy Policy.

Changes to the Privacy Notice and your Duty to Inform us of Changes:

We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

If you have any questions about this data protection / privacy notice, please contact us at privacy@harbasolutions.com.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-Party Links:

Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Data Protection Principles:

We will comply with data protection law. This says that the personal information we hold about you must be:

1. Used lawfully, fairly and in a transparent way.
2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
3. Relevant to the purposes we have told you about and limited only to those purposes.
4. Accurate and kept up to date.
5. Kept only as long as necessary for the purposes we have told you about.
6. Kept securely.

The Kind of Information we may hold about you:

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

There are "special categories" of more sensitive personal data which require a higher level of protection.

Depending on the circumstances, we may collect, store, and use the following categories of personal information about you:

• Personal contact details such as name, title, addresses, telephone numbers, and email addresses.
• Date of birth.
• Gender.
• Next of kin and emergency contact information.
• Bank Account details.
• Social Security number.
• Salary, annual leave, pension and benefits information.
• Start date(s) of job roles.
• Location of employment or workplace.
• Copy of identity documents, such as passport, driving licence, utility bills.
• Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process).
• Employment records (including job titles, work history, working hours, training records and professional memberships).
• Salary/payments history.

We may also collect, store and use the following "special categories" of more sensitive personal information:

• Information about your health relevant to your work, including, for example, any medical condition, health and sickness records.
• Information about criminal convictions and offences as part of a recruitment process.

How we may Collect your Personal Information? 

We may collect personal information about workers, contractors, candidates and individuals at clients or potential clients of ours in a number of different ways. This includes through the application and recruitment process, either directly from candidates or sometimes from another employment agency, employment business or background check provider. 

We may sometimes collect information from third parties including former employers, credit reference agencies or other background check agencies. Individuals at clients may provide us with their contact details as part of a discussion about our services.

We may also collect personal data which is publicly available on websites such as jobs boards, LinkedIn, or similar recruitment-related websites.

We may use third-party applications which source their data from publicly-available websites.

We may collect additional personal information in the course of job-related activities throughout the period of you working for us or where you undertake a placement.

In certain areas of this Site, such as those in which you submit your resume, register, or enter Harba Solutions Inc-sponsored surveys, contests or promotions, we may request that you provide us with certain personal information, such as your e-mail address, first and last name, postal zip code, phone number, profession, work experience, social media information, photographs, ethnicity, gender, veteran status, citizenship or work eligibility. We may also collect any other information you submit when you contact us, including any information you provide in a submission via Email, Support forms, chat functions, or other contact methods.

When visitors use our Site, we passively collect and aggregate information indicating, among other things, which pages were visited, the order in which they were visited, and which links were "clicked". Collecting such information involves the collection and logging of IP addresses, MAC address, operating system, device type, mobile ad identifiers, browsing history, search history and information regarding an individual’s interaction with an internet website, application or advertisement, Internet Service Provider (ISP) and browser software used by each user of the Services. In some instances, we may collect geo-location based information for the purpose of helping identify jobs in your area.

The information we collect helps us identify the most popular areas of the Sites and determine the effectiveness of our promotional activities. In addition, we may disclose some of this information to advertisers to inform them of the number of people who have viewed and/or clicked their advertisements.

Children and Minors 

Harba Solutions Inc’s Services are not available to children under 16 years of age. We do not knowingly collect personal information from children under 16 years of age.

If you fail to provide Personal Information

If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as paying you or providing a benefit), or we may be prevented from complying with our legal obligations (such as to ensure the health and safety of our workers).

How we may use Personal Information about you

We may use the personal information for the following purposes:

• Making a decision about your recruitment or appointment
• Determining or agreeing with you (or your employer or a company related to you) the terms on which we work together.
• Checking you are legally entitled to work in the US.
• Paying you and, where necessary, deducting tax contributions.
• Administering the contract that we have entered into with you.
• Business management and planning, including accounting and auditing.
• To assess your suitability for potential roles with clients.
• To contact you about a potential role with a client.
• To contact you about your service requirements.
• To propose a candidate for engagement (either on a temporary or permanent employment basis) by an employer.
• Conducting a credit check on you, prior to you commencing work for a client.
• Assessing qualifications for a particular job or task, including decisions about promotions.
• Making decisions about your continued employment or engagement.
• Making arrangements for the termination of our working relationship.
• Dealing with legal disputes involving you, or other workers and contractors, including accidents at work.
• Ascertaining your fitness to work.
• Complying with health and safety obligations.
• To prevent fraud.
• Equal opportunities monitoring.
• To contact you with information about our services.

How we may use Special Categories Personal Information

"Special categories" of sensitive personal data require higher levels of protection, so we need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:

• Where we need to carry out our legal obligations or exercise specific rights (either yours or ours) related to employment and in line with our data protection policy.
• Where it is needed in the public interest, such as for equal opportunities monitoring, in relation to our occupational pension scheme, and in line with our data protection policy.
• Where it is needed to assess your working capacity on health grounds, subject to appropriate confidentiality safeguards.

Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public.

Data Sharing

We may have to share your data with third parties, including third-party service providers and other entities in the group.

We require third parties to respect the security of your data and to treat it in accordance with the law. 

Why might you Share my Personal Information with Third Parties?

We may share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.

Which Third-Party Service Providers Process my Personal Information?

"Third parties" includes third-party service providers (including contractors and designated agents) and other entities within our group. The following activities are carried out by third-party service providers: payroll, pension administration, benefits provision and administration, IT services, and recruitment services.

How Secure is my Information with Third-Party Service Providers and other entities in our group?

All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

When might you Share my Personal Information with other entities in the group?

We may share your personal information with other entities in our group as part of our regular reporting activities on company performance, in the context of a business reorganisation or group restructuring exercise, for system maintenance support and hosting of data, or where we consider that another group entity is better placed to consider your suitability for a potential role.

If we are involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on the Site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information. We reserve the right to assign, sell, license, or otherwise transfer to a third party your personal information in connection with an assignment, sale, joint venture, or other transfer or disposition of any portion or all of Harba Solutions Inc's or its affiliated entities' assets or stock.

What about other Third Parties?

We may disclose personal information to third parties to whom you or your authorized representatives direct us to disclose your personal information.  We may disclose personal information to other parties identified by you when collecting your personal information before or at the time of collection, or to which you separately consented.

We reserve the right to disclose information submitted by or concerning any visitor or user as we reasonably feel is necessary to protect our systems or business. We may also disclose your personal information as required by law, such as to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request; for example in response to a court order or a subpoena, or in response to a law enforcement or government agency's request. We also may disclose such information to third parties: (i) in connection with prevention of fraud, deception, or other malicious activities, (ii) where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, (iii) in situations that may involve violations of our terms of use or other rules, (iv) to protect our rights and the rights and safety of others, and (v) as otherwise required by law. We cooperate with law enforcement agencies in identifying those who may be using our servers or Services for illegal activities. We also reserve the right to report any suspected illegal activity to law enforcement for investigation or prosecution, or to suspend or terminate your use of the Services in connection with any suspected illegal or infringing activity or if you are in violation of our Terms of Use Agreement or other published guidelines.

Data Security

The security of your personal information is important to us. When you enter sensitive information (such as a credit card number) on our order forms, we encrypt the transmission of that information.

We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, we cannot guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. It is your responsibility to protect the security of your login information. Where relevant, please help keep your account safe by using a strong password.

Data Retention

We will retain your information for as long as your account is active or as needed to provide you Services. If you wish to cancel your account or request that we no longer use your information to provide you Services, contact us at info@harbasolutions.com. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Data Subject Rights, Choices, and Correction of Personal Information

At any time, you can request information about which personal data we process about you and the correction or deletion of such personal data. If your information changes, or if you no longer desire our services, you may correct, update, amend, and delete/remove your personal information or deactivate your account by making the change on your account page, by emailing us at info@harbasolutions.com or by contacting us by telephone or postal mail at the contact information listed below.

Depending on which laws apply to your personal information, we may only be able to do some of these actions for you. If you request an action and we refuse to do it, we will explain your legal rights, the reason for our refusal and any recourse you may have. Please note that if you request that we delete your personal data, you will no longer be able to use any service that requires the use of your personal data. If you have provided more than one email address to our service, you may continue to be contacted, unless you request to unsubscribe each email address you have provided.

If we use your personal data based on your consent or to perform a contract with you, you may further request a copy of the personal data that you have provided us. To do so, please contact info@harbasolutions.com and specify the information or processing activities to which your request relates, the format in which you would like this information, and whether the personal data is to be sent to you or another recipient.

We will respond to your request without undue delay within 45 days. We reserve the right to take reasonable steps to verify customer identity prior to granting access or processing changes or corrections. 

Tracking Technologies

Technologies such as cookies, beacons (including pixels), and javascripts are used by Harba Solutions Inc and our partners, analytics, and service providers. These technologies are used generally for analyzing trends, administering the site, tracking users' movements around the site and to gather demographic information about our user base as a whole.  

Some Internet browsers have a “do-not-track” feature that let you tell the Website that you do not want to have your online activities tracked. At this time, the Website does not respond to browser “do-not-track” signals. We allow third parties to use the Website to collect personal information about your online activities over time and across different websites, applications, and other online products or services.

For more information, view our Cookie Policy

Surveys and Sweepstakes

Occasionally, Harba Solutions Inc may conduct surveys in order to better deliver advertisements and content and to better understand your needs relating to the Services. We will not share your survey information with any third party, except in aggregate form.

From time-to-time we may provide you the opportunity to participate in contests or surveys on our site. If you participate, we will request certain personal information from you. Participation in these surveys or contests is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information (such as name and shipping address), and demographic information (such as zip code). The sweepstakes rules, to the extent it conflicts with this policy, will govern that particular promotion or sweepstakes - please remember to read it carefully. We may use this information to notify contest winners and award prizes, to monitor the use of the Sites, to personalize the Sites, to send participants an email, and to measure participants' demographics, interests and opinions. We may use a third-party service provider to conduct these surveys or contests; that company will be prohibited from using our users' personal information for any other purpose. We will not share the personal information you provide through a contest or survey with other third parties unless we give you prior notice and choice.

Social Media Features

The Sites include social media features, such as the Facebook like button and widgets that run on our Sites. These features may collect your IP address, which page you are visiting on our Sites, and may set a cookie to enable the feature to function properly. Social Media features and widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these features are governed by the privacy policy of the company providing it.

Mobile/SMS

No mobile information will be shared with third parties / affiliates for marketing / promotional purposes. All of the above categories exclude text messaging originator opt-in data and consent. This information will not be shared with any third parties.

Questions?

Questions and complaints regarding this Privacy Policy should be directed to info@harbasolutions.com. We commit to investigating and resolving complaints about our collection or use of your personal information. You may also contact us by telephone 317-505-0711, or by mail.

12 Municipal Dr Suite 325, Fishers, IN 46038

To help us address the issue effectively, please provide the following:

• The specific data privacy complaint (please provide as much detail as possible including your home State, your understanding of the data privacy infringement and issues, redress requested);
• Your full name and how we can contact you; and
• Any previous correspondence on this specific data privacy issue.